As from 12 January 2023, it will be possible to book matchmaking meetings that will be held on-site only.
Please note that for this event, the matchmaking is foreseen only for representatives of:
Trade or inter-trade organisations, established in a Member State or at Union level, and representative of the sector(s) concerned in that Member State or at Union level, and groups of producers and processors active in geographical indications. A trade or inter-trade organisation shall be deemed to be representative (i) where it accounts for at least 50% as a proportion of the number of producers, or 50 % of the volume or value of marketable production of the product(s) or sector concerned, in the Member State concerned or at Union level; but lower percentages may be accepted if justified or (ii) where it is an interbranch organisation recognised by the Member State.
Producer organisations or associations of producer organisations that have been recognised by a Member State.
Agri-food bodies involved in a mission of public interest in charge of promotion. Those bodies must have been legally established in the Member State in question at least two years prior to the date of the call for proposals. They shall be representative of the product/sector by means of having representatives of product/sector among its memberships (with the exception of programmes carried out after a loss of consumer confidence).
Please note that only organisations from EU members states are eligible for the matchmaking.
How do I book a meeting?
Step 1: Browse the list of participants (the list of all registered attendees)
Step 2: Use filters to find participants whose interests match yours.
Step 3: Send meeting requests to interesting profiles. To increase the chance of acceptance, make sure to add a short comment with the reason why you are interested in a meeting.
Step 4: Pick a timeslot for your meeting (a timeslot is 20 minutes)
Meeting requests must be confirmed by the recipients in order to be scheduled.
Step 5: The date and time of a meeting should be scheduled by the person accepting the meeting request, according to the mutual availability of all parties.
Step 6: Check every incoming meeting request and accept or refuse, if not applicable. It is a matter of politeness to let the requester know if you are interested in a meeting or not.
What if some participants can’t be booked?
Participants available for meeting requests are indicated by a green ‘Available’ icon. If you are unable to book a meeting with an available participant, check the following:
- You may not have completed your registration (go back to the Registration tab of this website). Please make yourself available (green button) via My Agenda/Event Agenda
- You may have already booked another meeting for the same time. You cannot schedule overlapping networking sessions.
Managing your 1:1 meeting agenda
- How do I manage meetings?
You will be notified by email when you receive a meeting request, or if another participant has accepted your request for a 1:1 video meeting. You will also receive notifications regarding last-minute changes (bookings, cancellations).
Stay up to date:- View date/time of your meetings via the Meetings tab at any time.
- Check all your pending meeting requests and consider accepting or declining.
2. How should I prepare for a 1:1 meeting?
In the lead-up to the event, you will be assigned to a table number and meeting room. When onsite, please check with the event organisers on the spot where your table is located. Please make sure to be on time for your scheduled meeting, we highly recommend to be there at least 5-10 minutes before your meeting start.
Please, respect the other participants’ time and show up to all your meetings.
If an unforeseen circumstance arises and you are unable to attend a meeting, please cancel your meeting through the platform. This way, the other participant will be notified.
3. What should you do if a meeting partner does not show up on time?
- Send them a quick reminder to join the meeting.
- You can also send a message (or phone call) and alert your meeting partner to join the meeting. This should work well if enough time is left (e.g. 15+ min) for this scheduled meeting.
